MOVING A COLLECTION: A BRIEF GUIDE
There are a number of reasons for moving collections, such as relocation, renovation, or rearrangement of collections. Moves may involve relocating the whole or part of a collection, within a building or complex of buildings or offsite altogether. This post provides guidance on best practice for moving the library and archive collections but is not intended to address the routine movement of books within a library or archive. A move presents a one-off chance for improving collection care and management, an opportunity to undertake a stock audit, rearrange and upgrade storage, improve housekeeping, and to clean, stabilize and re-house collections
Moving to a new place can really be exciting and hectic at the same time. It involves a lot of things such as valuable items and fragile stuff. Among such things, one category that comes instantly to our minds is the collections we have. A collection can be a vintage wine, records, or valuable toys, etc. Because moving an entire collection is a tricky job, you must follow several precautionary measures in order not to damage your stuff. Follow these important tips to move your collection in a safer and sound way:
Moving may take place between a number of different rooms or buildings. The main areas of concern will be the environment, floor strength, and physical protection for the building. During a move collection items may pass through a number of different environments: their original location, rooms leading to the outside of the building, the removals truck, interim storage and their final destination. Collections items are sensitive to changes in the environment, especially parchment/vellum books, bound archives, and documents, which are at greatest risk of distortion, caused by fluctuations in relative humidity levels. Relative humidity (RH) and temperature levels should, if possible, be monitored for at least a year in advance of a move, especially at the original location and final destination.
Before moving books, the architect or structural engineer must assess floor loading capacity. Their findings will determine how the collection is moved and stored, the rate at which items are removed from shelves, the number of people required, the area available for stacking crates and the frequency with which they have to be removed from the premises and unloaded at their destination.
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